Philippine E-Journals

Web-Based Abacus Ship Management Asset Tracking and Order Processing with Decision Support System

Juan Michael Ladia | Shawn Adrianne Cuaresma | Denzy Rae Deynata

 

Abstract:

The Purchasing Department of ABACUS Ship Management Ltd, Manila provides assistance to all the vessels of ABACUS Ship Management handled by each respective Purchase Officer assigned per vessel. It also processes the ordering of supplies requested by each vessel that individually keeps track of each of its own inventory stocks to know which item should be ordered. The researchers were asked to develop a system that will address the current need of automating the current manual processes of ABACUS Ship Management Ltd. (Manila) regarding their inventory flow, order tracking, receiving and issuance of orders, and generating annual historical reports of all the orders processed annually. Results of the evaluation indicated that the system had attained its objectives. Specifically, the study found that: the system can support the user to conveniently conduct and track an order and it allows multiple users to use the system at the same time; it can support the ABACUS personnel in identifying and selecting quotations from each suitable supplier; it can generate annual historical reports needed by the company to support them in tracking their transactions with each supplier; it can identify the remaining stocks of raw materials needed in creating purchase requests; it is reliable, portable, usable and maintainable and highly efficient. The researchers concluded that the developed system for the ABACUS Ship Management Ltd. Manila can help the personnel in keeping track of the inventory stock and all the orders. With the system providing a user-friendly interface, the Purchasing Department of ABACUS can immediately attend to the needs of the vessels through the notification system, automating its process and providing more accurate reports. The manual process currently being used can be replaced by the Asset Tracking and Order Processing with Decision Support System for ABACUS Ship Management Ltd. Manila. However, to further improve the developed system, the researchers recommended the addition of a notification system via SMS, chat and conversation feature for easy communication, and a function to automatically send a Request for Quotation (RFQ) to each supplier. The system was also suggested to be ported to a mobile application for easy access and portability.