HomePsychology and Education: A Multidisciplinary Journalvol. 10 no. 1 (2023)

ISO 9001:2015 Certification Status and Organizational Effectiveness of the Department of Education Division Offices in Calabarzon: Validation of Quality Assurance Principles in the Department of Education

Gilbert Alva | Jalos Leodegario Jr.

Discipline: Education

 

Abstract:

This study entitled ISO 9001:2015 Certification Status and Organizational Effectiveness of the Department of Education Division Offices in CALABARZON: Validation of Quality Assurance Principles in the Department of Education aimed to validate the quality assurance principles among ten (10) DepEd Schools Division Offices (SDOs) in CALABARZON. Specifically, this study sought to determine the following: profile of the ISO-certified Schools Division Offices in CALABARZON in terms of the size of the organization and number of years as ISO certified; status of ISO certification in terms of understanding the context of the organization, leadership, planning, support, operation, performance evaluation, and improvement; level of organizational effectiveness, in terms of customer relationship, communication effectiveness, employees’ commitment, employees’ competence, customer satisfaction, addressing risks, process management, partnership and linkages, and awards and recognition; the significant relationship between the status of ISO certification and level of organizational effectiveness; the validity of the principle of quality assurance in the DepEd setting, and a framework to sustain the quality management system in a schools division office. The researcher used the descriptive mixed-method research design to integrate quantitative and qualitative data using a validated researcher-made questionnaire to gather the quantitative data, which were analyzed using statistical tools such as Percentage, Weighted Arithmetic Mean, and Pearson moment of correlation. An interview guide was used to gather the qualitative data, which was analyzed using thematic analysis. Likewise, important data and records were used to validate the quality assurance practices of the division offices. Implications of the study were discussed.



References:

  1. Adawiyah, W., Pramuka, B., & Sholikhah, Z. (2020). Deming’s quality management practices by small businesses in rural areas. SHS Web of Conferences, 86, 1-30. https://doi.org/10.1051/shsconf/20208601030
  2. Amero, J. (2019). Total Quality Management Practices of School Administrators and School Performance in the Division of Cabuyao City: Basis for Continuous Improvement Plan. IOER International Multidisciplinary Research Journal.
  3. Andrew, A. (2017). Employees’ commitment and its impact on organizational performance.
  4. Asian Journal of Economics, Business and Accounting, 5(2), 1-13. https://doi.org/10.9734/ajeba/2017/38396
  5. Bukhari, Z. Y., & Mehmood, K. K. (2022). The mediating role of effective communication between organization strategy, Structure, culture and organization performance. Review of Education, Administration & Law, 5(4), 543–557. https://doi.org/10.47067/real.v5i4.289
  6. Celik, B., & Olcer, O. H. (2018). What is the contribution of ISO 9001 Quality Management System to educational institutions? International Journal of Academic Research in Business and Social Sciences, 8(6). https://doi.org/10.6007/ijarbss/v8-i6/4250
  7. Costa, F., Lispi, L., Staudacher, A. P., Rossini, M., Kundu, K., & Cifone, F. D. (2019). How to foster sustainable continuous improvement: A cause-effect relations map of Lean Soft Practices. Operations Research Perspectives, 6. https://doi.org/10.1016/j.orp.2018.100091
  8. Díaz, J., & Martínez-Mediano, C. (2018). The impact of ISO quality management systems on primary and secondary schools in Spain. Quality Assurance in Education, 26(1), 2–24. https://doi.org/10.1108/qae-06-2016-0028
  9. Chidiebere, N., Ngozi, N., & Anekwe, R. (2018). The role of effective communication on organizational performance: A study of Nnamdi Azikiwe University, Awka. Review of Public Administration and Management, 4(8), 131-148.
  1. Fonseca, L. M., & Domingues, J. P. (2018). Empirical research of the ISO 9001:2015 transition process in Portugal: Motivations, benefits, and success factors. Quality Innovation Prosperity, 22(2), 16. https://doi.org/10.12776/qip.v22i2.1099
  2. Gadatsch, A. (2023). Concepts of process management. Business Process Management, 25–57. https://doi.org/10.1007/978-3-658-41584-6_2
  3. Gamboa, A., & Melão, N. (2012). The impacts and success factors of ISO 9001 in education.
  4. International Journal of Quality & Reliability Management, 29(4), 384–401. https://doi.org/10.1108/02656711211224848
  5. Gondal, U. H. and Shahbaz, M. (2012). Inter-departmental communication, increases organizational performance: Keeping HRM as a mediating variable. Journal of Asian Business Strategy, 2(6): 127-41.
  6. Güven, B. (2018). A research on determination of the relationship between organizational support and organizational citizenship behavior. Business & Management Studies: An International Journal, 6(3), 275–292.  https://doi.org/10.15295/bmij.v6i3.304
  7. Gygi, C., De Carlo, N., & Williams, B. (2011). Applying Juran's quality principles to healthcare.
  8. Quality Management Journal, 18(4), 7-19.
  9. Haghkhah, A. (2013). Commitment and customer loyalty in business-to-business context.
  10. European Journal of Business and Management, 5(19), 157-164.
  11. Khajibaev, J. (2020). Six Sigma Quality Management - Research on a unified theory of quality management, Compare and contrast Deming’s, Juran’s, and Crosby’s perspectives. Inha University in Tashkent. https://doi.org/DOI:10.13140/RG.2.2.18552.11526
  12. Khan, J., & Haleem, A., Asif, A. & Syed, A. (2014). Effectiveness of ISO 9001 standard clauses and subclauses in Indian Auto Component Manufacturing SMEs. International Journal of Operations Management and Services, 4(1),1-16. https://www.ripublication.com/joms/ jomsv4n1_01.pdf
  13. Khan, A., & Farooquie, J. A. (2016). Motives and benefits of ISO 9001 Quality Management System: An empirical study of Indian SMES. Brazilian Journal of Operations & Production Management, 13(3), 320. https://doi.org/10.14488/bjopm.2016.v13.n3.a8
  14. Kolarik, W. J. (2017). Juran's contributions to quality management. Total Quality Management & Business Excellence, 28(7-8), 785-796.
  15. Lakhal, L. (2014). The relationship between ISO 9000 certification, TQM practices, and organizational performance. Quality Management Journal, 21(3), 38–48. https://doi.org/10.1080/10686967.2014.11918395
  16. Lema, M. R., & Loayza, J. P. (2021). Leadership and organizational success with the ISO 9001 Model. Project, Design and Management, 3(1), 89–112. https://doi.org/10.35992/pdm.v3i1.620
  17. Luna-Pérez, A., Martínez-Mendoza, S. M., Hernández-Acevedo, R. E., Santos-Pineda, L. Á., Vasquez-Martinez, M., Bartolo-Alemán, M. H., Martínez-López, M., Silva-Montes, G., Morales-Castillo, V., & Cordova-Mireles, D. A. (2023). The internal audit process as a tool for the certification of Management Systems. Asian Journal of Current Research, 32–38. https://doi.org/10.56557/ajocr/2023/v8i1821
  18. Maranan, C. V. (2021). International Organization for Standardization (ISO) implementation in Schools Division of Batangas Province: Basis for sustainable quality management program. IOER International Multidisciplinary Research Journal.
  19. Martin, A., & Al-thawabieh, F. (2018). The effect of ISO 9001 to Oman Higher Education operational performance: Buraimi University College as a Case Study. International Journal of Applied Engineering Research, 13(6), 3939-3947.
  20. Mote, J., Jordan, G., Hage, J., Hadden, W., & Clark, A. (2015). Too big to innovate? exploring organizational size and innovation processes in scientific research. Science and Public Policy, 43(3), 332–337. https://doi.org/10.1093/scipol/scv045
  21. Neyestani, B., & Juanzon, J. B. (2017). ISO 9001 Standard and Organization’s Performance: A Literature Review. International Journal of Advanced Multidisciplinary Research, 4(2), 6-13. https://doi.org/10.31219/osf.io/db5mv
  22. Özen, E. (2022). Quality assurance and accreditation in open and distance education. Journal of Online Learning Studies, 1(1), 9-15.
  23. Panganiban, C., Go, A., & Trinidad, D. (2018). An Investigation into the Effects of ISO 9001:2015 on the Schools Division Office of Imus City Personnel’s Job Performance. IOER International Multidisciplinary Research Journal.
  24. Poksinska, B. B. (2010). When does ISO 9000 lead to improvements?. International Journal of Productivity and Quality Management, 2(5), 1-10.  https://www.divaportal.org/smash/get/diva2:265575/fulltext01.pdf
  25. Prajogo, D. I., & McDermott, C. M. (2019). The relationships between TQM practices, quality performance, and innovation performance. International Journal of Operations & Production Management, 39(4), 595-616.
  26. Psomas, E. L., Pantouvakis, A., & Kafetzopoulos, D. P. (2013). The impact of ISO 9001 effectiveness on the performance of service companies. Managing Service Quality: An International Journal, 23(2), 149–164.  https://doi.org/10.1108/09604521311303426
  27. Quazi, H. A., Hong, C. W., & Meng, C. T. (2014). Impact of ISO 9000 certification on Quality Management Practices: A Comparative Study. Total Quality Management, 13(1), 53–67. https://doi.org/10.1080/09544120120098564
  28. Raja, E. A., Maharani, M., & Raja, J. G. (2023). The effect of product quality and service quality on customer satisfaction. Riwayat: Educational Journal of History and Humanities, 6(2), 494–499. https://doi.org/10.24815/jr.v6i2.30545
  29. Santos, K. E., & David, L. (2021). Difficulties and problems encountered in ISO 9001:2015 implementation in the Philippines. International Journal of Advanced Engineering Research and Science, 8(5), 455–461. https://doi.org/10.22161/ijaers.85.53
  30. Soochang, L., & Daechan, K. (2020). Relationship between organizational size and performance in public management: Mediating effect of organizational goal ambiguity. International Journal of Advanced Culture Technology, 8(3), 18-27. https://doi.org/10.17703/IJACT. 2020.8.3.18
  31. Sousa, R., & Voss, C. A. (2020). Quality management in services: An analysis of recent trends and future directions. Journal of Service Research, 23(3), 271-288.
  32. Sulaiman, & Musnadi, S. (2018). Customer relationship management, customer satisfaction and its impact on customer loyalty. Proceedings of the 7th International Conference on Multidisciplinary Research. https://doi.org/10.5220/0008892606920698
  33. Vafaei, S., Azmoon, I. & Maria, F. (2018). The relationship between organizational size and leadership effectiveness perception in Iran. Conference Paper.
  34. Velnampy, T., & Sivesan, S. (2012). Customer relationship marketing and customer satisfaction: A study on mobile service providing companies in Srilanka. Global Journal of Management and Business Research, 12(18), 1-7.
  35. Villanueva, J. (2018). Level of awareness and extent of practice of Quality Management System in Negros Oriental State University (NORSU), Philippines. Researchers World, 9(3), 95-101. DOI:10.18843/rwjasc/v9i3/11
  36. Vorobyova, O., Horokhova, M., Iliichuk, L., Tverezovska, N., Drachuk, O., & Artemchuk, L. (2022). ISO standards as a quality assurance mechanism in Higher Education. Revista Romaneasca Pentru Educatie Multidimensionala, 14(2), 73–88. https://doi.org/10.18662/rrem/14.2/567
  37. Waqar, A. (2017). ISO 9001 transition and its impact on the organizational performance: Evidence from service industries of Pakistan. International Journal of Research in Business Studies and Management, 4(3), 39–54. https://doi.org/10.22259/ijrbsm.0403004
  38. Walaszczyk, A., & Polak-Sopinska, A. (2019). The role of leadership in organizations managed in conformity with ISO 9001 Quality Management System Standard. Advances in Intelligent Systems and Computing, 402–411. https://doi.org/10.1007/978-3-030-20154-8_37
  39. Zholmagambetova, I., & Turmakhanbetova, S. (2021). The impact of communications on effective operation of an organization. Вестник, 76–84. https://doi.org/10.47649/vau.2021.v62.i3.09
  40. Abbas, J., & Kumari, K. (2021). Examining the relationship between Total Quality Management and knowledge management and their impact on organizational performance: A dimensional analysis. Journal of Economic and Administrative Sciences, 39(2), 426–451. https://doi.org/10.1108/jeas-03-2021-0046
  41. AGF Consulting Group. (2017, November 16). Why should your organization be ISO certified?.
  42. AGF. https://www.agfconsultinggroup.com/why-should-your-organization-be-iso- certified/
  43. Arora, A. (2021). Improve Your Quality Management System to Enhance Your Organizational Performance. Triniti.  https://www.triniti.com/content/improve-your-quality- management/system-enhance-your-organizational-performance
  44. Biswas, P. (2019, May 11). ISO 9001:2015 Clause 9 Performance Evaluation. https://isoconsultantkuwait.com/2019/05/11/iso-90012015-clause-9-performance- evaluation/
  45. Cavite Local Government. (2012). Major accomplishments of the Provincial Government of Cavite for FY 2012. https://cavite.gov.ph/home/wp-content/uploads/2017/06/LGR2012- major-accomplishments.pdf
  46. Clarke, I. (2017, July 19). Can You Assess & Manage Your Organizational Risk?. Linford. https://linfordco.com/blog/organizational-risk-assessment-management/
  47. Context of the Organization. (2018, March 27). ISO Update. Retrieved June 2, 2022, from https://isoupdate.com/resources/context-of-the-organization/
  48. Department of Education. (2010, May 11). DO 44, s. 2010 – Adoption of the KRT 3: Quality Assurance and Accountability Framework (QAAF). [DepEd Order]. https://www.deped.gov.ph/2010/05/11/do-44-s-2010-adoption-of-the-krt-3-quality- assurance-and-accountability-framework-qaaf/
  49. Department of Education. (2015, October 30). DepEd Order No. 52, s. 2015: New Organizational Structures of the Central, Regional, and Schools Division Offices of the Department of Education. [DepEd Order].  https://www.deped.gov.ph/2015/10/30/do-52-s-2015-new-organizational-structures-of-the-central-regional-and-schools-division-offices-of-the-department-of-education/
  50. Department of Education. (2018, October 19). DepEd launches National Quality Management System [Press release]. https://www.deped.gov.ph/2018/10/19/deped-launches-natl-quality-management-system/
  51. Department of Education. (2021, February 24). Institutionalization of a Quality Management System in the Department of Education [DepEd Order]. https://www.deped.gov.ph/wp-content/uploads/2021/02/DO_s2021_009.pdf
  52. Docherty, C. (2020, September 3). Clause 6 planning. FQM. https://www.fqmltd.com/post/clause-6-planning
  53. Fontanella, C. (2022, June 24). What is customer relations? Everything you need to know.
  54. Hubspot. https://blog.hubspot.com/service/customer-relations
  55. Guthrie, G. (2019, April 25). Why effective organizational communication should be your top priority. Nulab. https://nulab.com/learn/collaboration/why-effective-organizational- communication-should-be-your-top-priority/
  56. Hammar, M, (2016, June 21). How to address risks and opportunities in ISO 9001. Advisera. https://advisera.com/9001academy/blog/2016/06/21/how-to-address-risks-and- opportunities-in-iso-9001/
  57. Harry, B. (2016). Size limitation on a company being ISO 9001 certified. Elsmar Cove https://elsmar.com/elsmarqualityforum/threads/how-big-how-small-size-limitation- on-a-company-being-iso-9001-certified.48492/
  58. International Organization for Standardization. (2015). Quality Management Systems Requirements (ISO standard no. 9001:2015). https://www.iso.org/obp/ui/#iso:std:iso:9001:ed-5:v1:en
  59. International Organization for Standardization. (2020). ISO templates.
  60. https://www.iso.org/iso-templates.html ISO templates (2020, January 8). ISO 9001 - Clause 5: Leadership and commitment explained. https://resources.iso-templates.com/blog/clause-5-iso-9001-leadership-and-commitment
  61. Keen, R. (2019, February 26) 5.1 Leadership and Commitment [ISO 9001]. https://www.iso- 9001-checklist.co.uk/5.1-leadership-and-commitment.htm
  62. Keates, R. (2017). What is process management? https://www.appian.com/bpm/process- management/
  63. Kumar, D. (2015). Correlation Between Strategic Planning and Firm Performance. Research Gate. https://www.researchgate.net/publication/281741174_ Correlation_Between_Strategic_Planning_and_Firm_Performance/citation/download Kumar, A. (2023, March 2). Impact of marketing strategies on consumer purchase intentions regarding BOAT products in selected area of Patna City. International Journal for Multidisciplinary Research. https://www.ijfmr.com/papers/2023/2/2310.pdf
  64. Malacañang Official Gazette. (2007, February 23). Executive Order No. 605 s. 2007 - “Institutionalizing Quality Management Systems in Government” [Executive Order]. https://www.officialgazette.gov.ph/2007/02/23/executive-order-no-605-s-2007/
  65. McGovern, M. (2015, August 14). The 5 levels of customer commitment and what really drives loyalty. http://www.customerexperienceinsight.com/levels-of-customer-commitment- drive-loyalty/McQuerrey, L. (n.d.). Importance of corporate awards. https://smallbusiness.chron.com/importance-corporate-awards-78291.html
  66. Nayra, J. L. (2019, January 19). One DepEd, One National Quality Management System. https://www.depedmalaybalay.net/articles/one-deped-one-national-quality-management- system.html
  67. Nolan, J. (2016, February 23). How the ISO 9001:2015 standard can help improve relationships with your customers. https://advisera.com/9001academy/blog/2016/02/23/how-the-iso-90012015-standard- can-help-improve-relationships-with-your-customers/Nolan, J. (2015, December 15). Gaining employee buy-in for your ISO 9001:2015 implementation. https://advisera.com/9001academy/blog/2015/12/15/gaining-employee- buy-in-for-your-iso-90012015-implementation/
  68. Paris, C. (2019, December 27). Guidance Document. Oxebridge. https://www.oxebridge.com/emma/benefits-of-iso-9001-part-3-clause-6-on-planning/
  69. Ramshawr, A. (2016). Size limitation on a company being ISO 9001 certified. Elsmar Cove. https://elsmar.com/elsmarqualityforum/threads/how-big-how-small-size-limitation-on-a- company-being-iso-9001-certified.48492/
  70. Sadeghi, A. (2017, January 29). Context of the organization. https://www.linkedin.com/pulse/context-organization-amir-sadeghi
  71. Senapati. A. (2016, March 22). Importance of effective communication in organization.  https://www.linkedin.com/pulse/importance-effective-communication-organisation-avinash-senapati/
  72. Stojanovic, S. (2019, March). How to identify the context of the organization in ISO 9001:2015.  https://advisera.com/9001academy/knowledgebase/how-to-identify-the-context-of-the- organization-in-iso-90012015/
  73. Thornton, C. (2019). Clause 10 of ISO 9001: Improvement. Mango. https://www.mangolive.com/blog-mango/iso-9001-clause-90-improvement
  74. University of Alberta. (2022, May 18). What is a standard? https://guides.library.ualberta.ca/c.php?g=312476&p=4154542